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24 Tools for Managing Remote Teams

Leading remote teams is rewarding but juggling everything without the right tools is tough.

According to the 2021 State of Work Report by Adobe, about half of workers in the U.S. say they’d probably leave a job if they felt frustrated with the tools and technology available. 

If you’re not using tools that help your teams get their work done and feel connected to their teammates, it’s easy for teams to feel the org doesn’t value its people or work quality. 

But how can you choose the best options for your team without a ton of trial-and-error or research?

We’ve done the leg work for you and created a list of our favorite tools to help your remote team work together effortlessly, no matter how many team members you have or where they're located. From collaboration and feedback tools to software for casual chats and project management, we’ve got you covered!

Remote meeting + messaging tools

When your teams are dispersed, conversations and meetings look different—but with these tools, we think they can look different for the better. Our favorite tools keep your remote meetings more efficient, effective, and satisfying no matter where they are.

1. Spinach.io

Spinach helps you optimize your daily standup—to the point that it runs itself, with an agenda and timer.

Why use it: For many remote teams, standup is the first (or only) meeting of the day. So make it a good one! Spinach can help you run happier, healthier standups.


Your team will receive reminders to write updates before the meeting, and Spinach will run standup for you. The app helps keep things moving by giving teammates space to park questions and discussion topics for the end of the call. It also creates async-friendly summaries and shares notes with your team automatically at the end of standup.

2. Sesh

Sesh is an interactive meeting agenda tool for remote teams that helps you stay on track when you need to host meetings. 

Why use it: Sesh is the end of endless (and pointless) meetings. Audio cues let you know when your meetings are running long, and action items are sent straight to team members after the meeting wraps up.

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Structured “stand-ups” give each team member the spotlight to share their latest project updates—and everyone gets an equal slice of allotted time to share their ideas and info.

Sesh integrates with your go-to video conferencing tools like Zoom, MS Teams, and Webex. It’s perfect for teams that use regularly scheduled syncs to keep each other updated.

3. Dive

Dive is a meeting productivity software that helps you run any meeting with energy, accountability, and momentum.

Why use it: Dive makes it easy to follow up on meetings with automatically shared, well-documented action items. Boost collaboration with over 50 apps like Polls and Whiteboard.

With Dive, you can keep your meetings on time with section timers, and add a dose of energy with sound reactions and other fun features. Plus, meeting templates help you run more efficient meetings—be they town halls, 1-on-1s, retrospectives, or quarterly reviews.

4. Slack

Slack is a messaging software—think of it as a chat room for your entire team.  

Why use it: Slack creates a central space for all your team’s work conversations and makes team chats and collaborations easy.   

With Slack, team members can chat, create polls, send video clips, and share files. Create discussion channels by team or project, and build team connections by creating “just for fun” channels for outside-of-work interests.

Slack has too many integrations to count, including Polly, Monday, Google Calendar, and Outlook— check out its integrations page for a full list!

Team building tools

One of the most essential jobs of any remote manager is to foster trust, relationship building, and clear communication between teammates. These team building tools can help you do just that.

5. Kona

Kona is a culture platform that helps you build the habit of checking in with your team, right in Slack. 

Why use it: Leading with empathy in managing your team is especially important remotely. Kona builds mental health check ins into your day-to-day and provides in-the-moment lightweight guidance on how you can better support your team as a manager. It’s easy to set up for free.


6. Frond

Frond gives your team a quick and easy way to get to know each other.

Why use it: Teams with real relationships are happier and more effective. Frond is an easy way to spark personal conversations, right in Slack.

Their bot hops into your Slack channel of choice and asks questions like “what are you currently reading?” or “what’s the funniest thing you’ve seen this week?” on a recurring basis. This helps you build culture and make space for relationships on your remote team in a way that feels natural.

Calendar management tools

Setting up meetings and blocking off time to work on projects can be time consuming, but it doesn’t have to be—our favorite tools keep scheduling simple and your calendar in check.

7. Amie

Amie is a productivity app that helps you schedule time for todos, events, and contacts.

Why use it: Amie helps you use your calendar as a to-do list, instantly know if someone is available and what they’re up to, and send easy scheduling links your team and guests will love.


Your team can use Amie to create a to-do list and find slots of time to check off each item on their list. It’s helpful to help find blocks of focus time to get in flow and knock out tasks, or to easily find time to collaborate with one another remotely. The app is designed to make your calendar management experience a more joyful and well-designed one.

Amie integrates all your Google calendar accounts into one so you can see all your calendars in one view.

8. Calendly

Calendly is a scheduling tool that makes meeting setup easy. 

Why use it: Calendly officially ends annoying back-and-forth availability conversations.

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Teammates can simply share their calendar with anyone they want to connect with, and their teammate or recipient can book time on the spot. If teams want to include post-meeting follow-up links or pre-meeting questionnaires, Calendly can handle that, too.

Calendly integrates with multiple tools, including Zoom, LinkedIn Messaging, Microsoft Exchange, and Google Calendar.

9. Reclaim

Reclaim is part calendar, part time-blocking tool.

Why use it: Reclaim makes overbooking a thing of the past. 

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Instead of team members manually blocking off hours to get their work done (let’s face it—they usually get scheduled over anyway), Reclaim adapts to your team members’ calendars as they change. The tool automatically blocks off public-facing “busy” time that can’t be scheduled over, so your team members can get work done without a second thought.

Reclaim also suggests the best time slots for 1:1 meetings based on how heavy each team member’s schedule is.

Reclaim integrates with Slack, Google Calendar, Zoom, and many other powerful apps in your tool stack.

Async communication tools

Remote teams often rely on video to sort out tricky ideas or share info without writing a novel over chat. Simplify how you create, edit, and share videos with some of our favorite tools.

10. Loom

Loom is software for creating and sharing async videos. 

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Why use it: Loom is the perfect answer for the times you need to share your screen and explain ideas or ask/answer detailed questions asynchronously.

Teams use Loom videos to send video messages and include screen shares when they need to show and tell—like when they want to explain complex ideas. 

Team members can leave time-stamped emojis and comments directly in the video player to keep the conversation alive and offer feedback.

Loom integrates easily with platforms like Zendesk, Notion, Slack, and Gmail.

11. Tl;dv


Tl;dv helps you record, timestamp, edit, and share video calls to make the most of your remote meetings!

Why use it: tl;dv helps you catch up on meetings you aren’t present for quickly—so you have fewer unnecessary meetings. Record on Zoom or Meet, and get transcriptions immediately after your call. Easily edit and share recordings with teammates, even automatically if you so wish.

Tl;dv integrates with Notion, Google Docs, Slack and more remote collaboration tools, so you can be sure it’ll fit into your remote work tech stack.

12. Grain

Grain is a searchable video meeting workspace that helps your company stay in sync.

Why use it: Grain helps you record, transcribe, and share clips from your remote video meetings. This is helpful for customer research and sharing learnings from client calls with the rest of your team. Once you download the app, it will auto-join the Zoom calls of your choice to help you make the most of all your conversations.

Grain recordings are also great for making the most of internal meetings. For example, you could share highlights from an All-Hands meeting with teammates who aren’t present, or share with hires who join a month later.

13. Vimeo

Vimeo is a platform for creating and sharing video content. 

Why use it: Your teams can set up Q&A meetings, create pre-recorded onboarding videos, or collaborate with teammates during live events. 

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Create videos with interactive features (like polls and Q&A) that can be broadcast live or pre-recorded with handy templates. 

All of your videos can be organized within your video library—and you decide who needs to access and manage each folder.

Vimeo integrates with WordPress, Asana, Meta, and even TikTok. Its Zoom integration also allows you to automatically record and save videos to your library.

Feedback tools

As a leader, you need consistent feedback to make the best decisions for your team—especially when your teams can’t stop by your office for a quick chat. Give your teams a way to share their thoughts with anonymous feedback tools.

14. Polly

Polly is a tool that captures team feedback.

Why use it: Polly offers a quick way to help you make decisions based on anonymously submitted feedback.

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Send (or schedule) a Polly feedback request to chat about issues, get ideas, or address sensitive topics. Anonymous feedback options encourage your teams to share their honest thoughts. 

Send rating requests, multiple-choice questions, and open-ended prompts—Polly comes outfitted with several templates to help you get started ASAP.

Polly integrates with Slack, MS Teams, Jira, and Zoom. 

15. Officevibe

Officevibe is a survey platform that helps you understand and improve your team’s work experience via weekly surveys.

Why use it: It’s the perfect tool for capturing regular feedback in between your larger team culture surveys.

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Team members are provided with weekly surveys and have the option to keep their feedback anonymous. 

As a leader, you’ll receive team reports that help you take the guesswork out of your leadership decisions. 

Officevibe combines and scores answers after they’re collected, giving you a ranking on a 1 to 10 scale. 

Let’s say you survey your team about how well they collaborate—Officevibe collects answers and gives you a “team collaboration” rating. You get a clear picture of how you’re doing (and how much you’ve improved since the last survey).

Officevibe integrates with popular HR platforms, including Justworks, Gusto, and ADP.

Celebration and recognition tools

Sharing personal notes and meaningful experiences matters in remote environments—it shows your team members they’re valued when you can’t celebrate special days or great work in person. 

16. Blueboard

Blueboard gives your team members personalized rewards they’ll look forward to.

Why use it: Blueboard offers highly memorable and unique experiences for your teams, like swimming with sharks, skydiving, or in-home cooking classes.

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Send a rewards menu to one employee or as many as you’d like. Team members simply select the experience they’re most excited about, then show up. The Blueboard team takes care of all the planning and details.

Blueboard integrates with Slack and MS Teams, so your teams can join in on the excitement as rewards are sent out.

17. HeyTaco

HeyTaco is a tool that helps your teams celebrate wins and give each other public praise.

Why use it: Team members can cheer each other on while earning rewards together. 

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To give a team member a shout-out for a job well done, simply pop into Slack or MS Teams and leave them a kind note mentioning their username and including a taco emoji. 

With this Slack and MS Teams integration, tacos act like a points system. Team members can redeem tacos for rewards that you choose—like extra time off, bonuses, or a virtual movie screening with their teammates.

Doc storage tools

When everyone has access to the same info, teammates work together inclusively. Doc storage tools keep all of your important information in one easy-to-find spot, so your teams have everything they need, regardless of where they work. 

18. Dropbox

Dropbox is a cloud storage tool that gives teams access to important files and makes sharing and organizing docs simple. 

Why use it: Dropbox helps you organize, share, and save your work.

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Team members can share documents, track updates, and sign documents from anywhere. The best part? Your files are protected by automatic back-ups, and Dropbox can recover anything in your account for up to 30 days. 

Dropbox integrates with many tried-and-true tools, including Zoom, Slack, and MS Office.

19. Google Drive

Google Drive is a cloud storage platform that offers a secure place to share, save, and collaborate on docs—all in one spot. 

Why use it: Google Drive goes beyond storing files—it is connected to the Google Workspace, which allows your teams to create and edit new documents right from their browsers. 

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Google Drive integrates with all Google apps, like Google Calendar, Sheets, and Docs. Search features also help your teams find what they need, fast.

Project management tools

Staying organized is key to working remotely—remote teams thrive when they know who is working on what tasks, what assignments are most pressing, and where to find project progress info. Project management tools help them do just that.

20. ClickUp

ClickUp is a customizable tool to help your teams manage projects.

Why use it: ClickUp gives your teams a clear overview of their projects and makes organizing and finding tasks simple. Your teams stay on the same page, even if they’re working together from across the world.

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Your teams can group tasks into categories, like sprints, bugs, and people-related tasks, and assign priorities so everyone knows what needs their attention now.

Tagging features allow your teams to filter related tasks across different projects, and checklists help you track and break down complicated tasks. 

ClickUp integrates with over a thousand tools, including Slack, Monday, GitHub, and Loom.

21. Asana

Asana is a project management platform that helps teams understand and organize their work, either from their desktop or Asana’s mobile app.

Why use it: Asana keeps your projects organized, so your remote teams are always in the know about what’s up next.

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With Asana, team members instantly get a picture of when work is due, to whom tasks are assigned, and plans for project completion. Share goals and resources, so your teams understand their work as soon as they start.

Asana integrates with hundreds of tools, including Vimeo, Zoom, Slack, and Gmail.

22. Monday

Monday is a cloud-based project management platform that helps remote teams organize and create transparency in their work.

Why use it: Monday keeps remote teams on track by color-coding and managing all of your team’s work.

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Teams can create dashboards tailored to their needs, track bugs, manage project task lists and assignments, and learn where they’re hitting snags in progress. 

Monday integrates with Dropbox, Slack, Zoom, and Google Drive.

Collaborative knowledge-base tools

Collaborative knowledge-base tools help remote teams to manage information and work together, whether they are sync or async. 

23. Notion

Notion is a do-it-all collab tool that gives remote teams everything they need to work together productively. 

Why use it: Notion doesn’t just do one thing. It keeps all of your work in one place—including the status of projects, team assignments, your employee directory, and meeting notes.

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Use pre-built dashboards as your home base, or create a custom dashboard that keeps all your favorite features front and center.

Notion integrates with Slack, Asana, Jira, GitHub, and many of your favorite apps.

24. Coda

Coda is a collaborative doc that keeps all the info your teams need in one place. 

Why use it: Coda has the familiar look of a document but does much more. Create a team wiki, track tasks, and break down projects by team.

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Teams can track goals and push automatic Slack updates to keep their teammates in the loop about any changes.

Coda also integrates with apps like Slack and Google Calendar.

Include Remotion in your tools for managing remote teams

You put a lot of effort into creating a remote work environment that makes your teams feel supported—but even with the most robust tool set, it’s hard to know how your teams are doing when they don’t have a way to create a shared presence with one another. 

Remotion is a video app that offers remote teams an easy, energizing way to work side by side—and build relationships in the process. With Remotion, teams can connect in low-stakes ways—like hopping into audio-first, lightweight coworking rooms and listening to music together.

Use Remotion to help your teams collaborate closely and foster a sense of togetherness, even when they work in different places. We find you’ll end up building a team that really knows each other.

The case for virtual coworking: build a connected remote culture.

Regularly coworking with your hybrid or remote team can help you build the social cohesion that makes work feel less like work.

Here are the biggest reasons we think coworking is an effective way to create a close-knit remote culture:

1. It fosters casual conversations.

Building a connected remote culture is all about fostering 1:1 or small group organic conversations. Virtual coworking makes space for those conversations. When you spend time together outside of agenda-driven meetings, spontaneous chats naturally occur, as they would in an office.

2. It's more inclusive than scheduled social events.

It can be draining for introverts to have to participate in scheduled, purely social conversations. Coworking allows the team to spend time together and occasionally chat without having to constantly be "on," making it more inclusive for introverts and extroverts alike.

3. It's easy to say yes to.

Purely social events are important, but if your team is busy or on a tight deadline, it's tough to find the time for social chats without it feeling like an obligation. Coworking is much easier to get your team onboard with because it doesn't take time away from getting work done.

4. It improves remote collaboration.

Coworking can lead to unblocking and shorter feedback loops. Quick questions get answered easily and in the moment, without a having to schedule a meeting or go back-and-forth in messages.

5. It's scalable.

Coworking works for teams of all sizes and is a great way to scale your remote culture as your team grows. It's helpful to create opportunities for teammates from different functions to get to know one another.

6. It creates shared momentum.

The feeling of togetherness is motivating!

Get started with virtual coworking: choose the type most aligned with your priorities.

It takes intentionality to make virtual coworking feel natural and energizing enough to stick—it's not as simple as leaving a Zoom call open all day.

Here are a few of the ways we've set coworking up for our team. We recommend choosing one to start with. If it works, make it routine and experiment with other types from there.

Best practices for virtual coworking.

Keep group sizes small.

Limit your coworking sessions to 4-6 people to keep things from getting distracting and help make introverted teammates comfortable chatting.

Signal boost coworking.

Set a norm of letting the entire team know when you're hopping into a coworking room or session.

Make it routine.

Once you've figured out what kind of coworking works for your team, make it a regular, opt-in event. Set up a recurring calendar event to do it at the same time each week to maximize the impact.

Set expectations ahead of time.

When you're first introducing coworking to your team, share what you're imagining in your calendar invite and at the top of each session to get everyone on the same page. For example:

Let's try virtual coworking! We'll work independently on our own projects with our cameras off, but we'll share space and listen to music together — like we might work side-by-side at the office.

Listen to music together.

Play music while you work to create a shared environment and add a little bit of personality to your coworking session.

Set up Coworking Rooms in Remotion.

Most of the above is doable with any video chat app, but much easier with Remotion—which we designed with a lightweight, smooth coworking experience in mind. Easily set up Remotion rooms that your teammates can hop into for different styles of coworking.

We'd love to hear how coworking goes for you, or what practices you've found helpful on your team — let us know @remotionco on Twitter.

Want to try coworking in Remotion, our virtual office? Get free access today.

Cowork like
everyone's together.